Document Management Basics
Following is a basic introduction to general issues and benefits of document imaging and management. If you'd like a free hardcopy of a more in-depth overview, please request one here.
Document management is the conversion of paper documents into electronic images on your computer. Once on your desktop, these documents can be retrieved effortlessly in seconds.
Thousands of organizations around the world use document management every day instead of paper filing systems. The reasons for this change are simple:
The steps necessary to introduce document management:
Documents are scanned into the system. The document management system stores them somewhere on a hard drive or optical disk. The documents then get indexed. When a person later wants to read a document, he or she uses the retrieval tools available in the document management system. Which documents can be read and what actions performed on these documents is dependent on the access provided by the document management system.
A complete document management system comprises five elements:
If you've got a good idea of the basics of a document management system, you'll find our in-depth overview of document imaging and document management software a useful resource.
“When we switched from paper to Laserfiche for EOBs, our account representatives were working with it like veterans by the end of the first day.”
-Fertility Centers of Illinois